**Event and Travel Coordinator**

**Whitman College**

• Compensation:** $44,579 - $47,858 annually

WHITMAN COLLEGE

Located in the historic community of http://www.wallawalla.org/, Whitman's vibrant and beautiful tree-lined campus is home to an intellectually diverse, dynamic, welcoming and supportive community of some 500 staff and faculty serving approximately 1,500 students from the local region and across the globe. With exceptional students, accomplished faculty and staff, and a fiercely loyal and growing number of engaged alumni, Whitman College continues to build on its national reputation for academic excellence as one of the top liberal arts colleges in the country.

http://whitman.edu/ is cultivating a community built on inclusion and belonging. We recognize the value of those who can offer historically underrepresented perspectives and encourage applications from those whose background, knowledge, and insights from lived experience can add to the college's working and learning environment. Whitman College is an Equal Employment Opportunity employer (EEO).

POSITION PURPOSE

The Admission Event and Travel Coordinator plays a key role in supporting recruitment and outreach efforts by overseeing admission-related events and travel coordination. This position is responsible for planning, organizing and executing on- and off-campus events designed to engage prospective students and their families. This position also supports admission by managing logistics, materials and communication for admission officers' recruitment travel. This role ensures a welcoming and professional experience that reflects the institution's mission and contributes to enrollment goals. This position reports to the Director of Admission Operations.

Principal Accountabilities

Event Coordination (60%)

• Plan and manage Admission on-campus and off-campus recruitment and admitted-student events.
• Oversee event logistics: venue, registration, catering, technology, event flow and task assignments.
• Create and manage event timelines.
• Research and recommend appropriate events venues; carry out site inspections as needed.
• Create and manage registration portals, forms and rosters and track event registration.
• Develop related communication plans in coordination with the Communications team; track efficacy of communications and recommend alterations as necessary.
• Oversee the creation, assembly and distribution of event schedules and day-of materials.
• Manage day-of event implementation including supervision of set-up, manage problems to ensure outcomes, assist speakers and monitor other event activities for attendees.
• Work with on- and off- campus colleagues to book locations, catering, technical support and any other event support needed.
• Develop and maintain relationships with key partners.
• Manage budgets for individual events and work with vendors and staff to stay within the overall budget; make recommendations for future budgets based on analysis of previous data.
• Create and maintain materials for future Admission Event and Travel Coordinator.

Travel Coordination/Support (25%)

• Coordinate admission travel by tracking invitations, preparing itineraries and assembling complete travel packets.
• Manage travel material requests and shipping of recruitment materials, ensuring timely and accurate delivery.
• Prepare and send counselor letters, posters and mailing labels to high schools in advance of visits.
• Administer Alaska Airlines vouchers and maintain accurate records of voucher usage.
• Maintain organized travel files and communicate proactively with admission officers about schedules