Position Information

Under General Supervision of the Financial Services Supervisor, serve as primary Travel Coordinator for a large academic department. Primary responsibilities include: independently prepare travel vouchers, travel-related purchase orders and entertainment reimbursements for Faculty, Academics, Students and Department Visitors. Coordinate all essential components of colloquium and departmental events. Provide front-office assistance in the Executive Administrative Offices and independently serve as the Receiver of all department purchases. The department of Physics & Astronomy supports 44 faculty and includes 203 non-senate academics, postdocs, graduate students, and administrative staff; $20.8 million dollars per year in expenditures and $10M in extramural funding administered over 148 discreet fund sources. The full salary range for the Travel Coordinator is $29.35 - $42.06 per hour. However, the expected pay for this position is up to $30.00 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements

Educational Requirements

Degree

Five (5) years of related experience or an equivalent combination of education and work experience in higher education

Requirement

Required

Experience Requirements

Experience

Prior work experience coordinating and booking travel requests including but not limited to airfare, lodging, reimbursements and/or experienced in event planning.

Requirement

Experience

Demonstrated extensive and responsible purchasing and accounting experience in an online environment.

Requirement

Experience

Work experience in higher education.

Requirement

Preferred

Experience

Experience within a customer service oriented environment responding to and meeting/exceeding the needs of the customer while adhering to policy.

Requirement

Experience

Demonstrated experience with the UCR Financial Systems, iTravel, eBuy, ePay, Mail Services and P&R

Requirement

Minimum Requirements

• Knowledge of general accounting principles and fund accounting and strong analytical skills.
• Excellent written communication skills, including the ability to compose business correspondence, edit, and use correct spelling, punctuation and grammar.
• Skill in communicating effectively and professionally, using tact and diplomacy.
• Demonstrates skills using PC software applications such as Excel, Word, and Access and the ability to use standard office equipment such as keyboard, calculator, fax, copier, scanner, etc. Demonstrated experience in accessing and retrieving data from financial systems using PC and web based applications and tools.
• Ability to work as a team-player and establish and maintain cooperative working relationships; promote professional demeanor in a diverse cultural environment.
• Demonstrates strong time management, organization skills and accurate record keeping with strict attention to detail. Ability to function independently and take responsibility for results; organize workload with close to attention to detail; manage multiple tasks and timelines with limited supervision and frequent interruptions.

Preferred Qualifications

• Working knowledge of UC Travel and Entertainment policies and procedures.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

Department Custom Scope

Under General Supervision of the Financial Services Supervisor, serve as primary Travel Coordinator for a large academic department. Primary responsibilities include: independently prepare travel vouchers, travel-related purchase orders and entertainment reimbursements for Faculty, Academics, Students and Department Visitors. Coordinate all essential components of colloquium and departmental events. Provide front-office assistance in the Executive Administrative Offices and independently serve as the Receiver of all department purchases. The department of Physics & Astronomy supports 44 faculty and includes 203 non-senate academics, postdocs, graduate students, and administrative staff; $20.8 million dollars per year in expenditures and $10M in extramural funding administered over 148 discreet fund sources.