The Opportunity
The University of Central Florida’s (UCF’s) Finance Business Centers (FBCs) provide the first point of contact support for employees across the university’s various colleges and divisions. Each center is embedded within a college or division, allowing the Finance, Research & Procurement staff within the center to be integrated into the operations and culture of the community in which they work. Through this model, Finance & Procurement staff act as invaluable advisors and business advocates for the college or division that they serve. Responsibilities for travel and procurement coordination may be combined into the same role depending on the needs of the college or division.
Procurement
Responsibilities:
- Participates in the development of solicitation for bids.
- Assists colleges/divisions with developing contracts, leases, vendor identification, and supplier agreements. Initiates adds/updates to the vendor master file, and obtains supplier-provided documentation.
- Initiates requisitions and supports colleges/divisions with purchases.
- Reviews requests for procurement policy adherence before entry into Workday and proposes alternative solutions when the request is out of compliance.
- Reviews and analyzes contracts and pricing agreements, exceptional purchases, Waiver of Competition, and Sole Source Certifications following college/division processes and university policy and regulations.
- Acts as a liaison between college/division staff, general counsel, and the vendor on the development of contractual agreements.
- Makes procurement card purchases for college/division needs.
- Manages purchase orders, expense authorizations, invoice receipts, and invoice payments.
- Initiates change orders to purchase orders.
- Adds and/or validates Worktags to verify appropriateness for acquisition.
- Performs receiving in Workday.
- Initiates RMAs with suppliers and coordinates returns, as required.
- Supports the management and tracking of college/division assets and inventory.
- Verifies, reviews, and reconciles procurement card transactions to ensure compliance with university policy and regulations.
- Prepares requests for petty cash funds and replenishment of petty cash.
Travel
- Serves as a general resource and point of contact for travel-related issues.
- Assists employees with travel-related issues or concerns.
- Receives and responds to incoming travel requests.
- Initiates spend authorization for travel upon request.
- Researches and compares available travel and hotel accommodations to identify the best available option for each travel need.
- Books travel and hotel accommodations upon request.
- Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate employees/travelers.
- Ensures travel reservations comply with university policies.
- Advises travelers of and assists with any need for specialized travel documents.
Minimum Qualifications
High School Diploma or equivalent and (4+) years of relevant experience or combination of relevant comparable education and experience pursuant to Fla. Stat. 112.219. Click here for more information
Preferred Qualifications
- Previous experience in Travel and Procurement with UCF or other university systems.
- Strong experience related to travel, purchasing, and procurement practices, policies, and procedures especially related to UCF and State of Florida guidelines.
- Proficiency with Workday, Microsoft Teams, Microsoft Office, and similar programs is strongly desired.
- Experience supporting foreign travel coordination and/or purchasing items to include entering and monitoring contracts in CobbleStone or similar programs and familiarity with the review process of the university legal office.
- Demonstrated commitment to providing high-quality customer service.
- Ability to organize and prioritize work as well as the ability to work with minimal hands-on supervision.
- Bachelor's degree, related certifications, and higher education experience.
Special Instructions To The Applicants
This position is fully on-site. The selected candidate will be required to work in person at UCF's Main Campus.
This is a repost position. Previous applicants are still being considered and do not need to reapply.
Are you ready to unleash YOUR potential?
As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck.
Working at UCF has its perks! UCF offers:
- Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
- Paid time off, including annual and sick time off and paid holidays
- Retirement savings options
- Employee discounts, including tickets to many Orlando attractions
- Education assistance
- Flexible work environment
- And more…For more benefits information, view the UCF Employee Benefits Guide click here.
Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.
Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.
Department
College Of Business Finance Business Center
Work Schedule
Monday - Friday, 8:00 a.m. to 5:00 p.m.
Type of Appointment
Regular
Expected Salary
$48,722.00 to Negotiable
Job Posting End Date
09-24-2024-12-00-AM
Equal Employment Opportunity Statement
The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets. Click on UCF's Equal Opportunity Statement to view the President’s Statement.
The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.
As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.
The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.