Travel and Expense Coordinator

Bilingual AP / Travel and Expense Coordinator

Job Description

POSITION PURPOSE:

The Travel and Expense Coordinator assists with managing and administering the corporate sponsored credit card, purchasing, travel programs, and electronic expense reporting tool. Having a focus on administration, reporting, analysis, training, and employee site management.

Priorities include expense analysis of company cost, operational improvement, and facilitating the implementation process.

Essential Functions And Responsibilities

• Daily coordination of corporate credit card program
• Monitors secured accounts to limit corporate liability and communicates any related issues to appropriate managers
• Monthly Reconciliations
• Problem solves customer service issues related to electronic expense reporting or corporate credit card program
• Assist with training sessions for electronic expense reporting tool
• Watching Daily Declines and communication with cardholders to rectify
• Creating and updating presentations
• Address and resolve issues or complaints timely and efficiently for internal and external parties
• Following procedure for terminated employees (i.e. closing corporate card, final expense assistance)
• Support with questions in implementation of travel and expense policies
• Cost reduction analysis and recoup of funds from discrepancies with vendors

REQUIRED SKILLS AND ABILITIES:

• Strong customer services skills and good oral communications are a must to perform this job.
• Hands-on experience with spreadsheets, financial reports, MS Office, ERPs, and accounting software
• Ability to perform mathematical calculations quickly and accurately.
• Ability to stay well organized, prioritize in a fast-paced environment.

EDUCATION AND EXPERIENCE:

• High School Diploma or General Education Degree (GED).
• 3-5 years administrative experience working in a team environment.
• Requires data analysis experience, training experience, decision making skills, high level of versatility, ability to work independently.
• Experience with Excel, PowerPoint, Word a must.

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