Job Description
Job Title: Travel Coordinator
Department Name: Administration
Effective Date
Reports to (title): Chief Financial Officer
# of Direct Reports: 0
# Indirect Reports: 0
Individual Contributor: XX Yes No
Full Time/Part Time: Full Time
# Hours Per Week:
Average Work Schedule: Monday – Friday 8:00 – 5:00 Central Time
Location: Remote
Job Summary
Coordinate and manage travel arrangements, event and/or meeting planning for Lucchese employees.
Scope Of Job
Serve as primary point of contact to secure travel arrangements and event venues for company meetings, that conform to company policy.
Duties/Responsibilities
Develops travel arrangements, writes itineraries, formulates travel plans, and tracks the progress of current trips for clients and employees. Manages and schedules bookings/reservations for hotels, flights, trains, car rentals, conventions, and establishments. Maintains communication channels with traveling employees. Addresses employee needs and special requests during planning, handles emergencies and issues as they arise promptly. May coordinate with other business units and leaders to request travel approval. May consolidate booking receipts and calculate expenses to ensure travel arrangements remain within budget. Ability to negotiate pricing for hotel, and event management. Other responsibilities as assigned.
Required Skills/Abilities
- High attention to detail, managing to a policy
- Price negotiation and negotiated contract review
- Ability to maintain professional demeanor in stressful situations
- Proficient with MS Office
- Experience with SAP Concur is helpful
Education, Experience, And/or Certifications
- Minimum 2 years of experience in Procurement, Administration, or similar.
- Bachelor’s Degree desired. High School Diploma/GED required.
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to hear, and listen, to effectively communicate.
- Travel may be required on a very limited basis.