Travel/Resource Coordinator reports to the PMO Director. The Travel/Resource Coordinator will be responsible for booking travel and equipment as directed by PMO Director. The Travel/Resource Coordinator will develop best practices when booking travel and equipment and conduct research to ensure we are not overpaying for the items being booked. The Travel/Resource Coordinator has authority to perform day-to-day activities while ensuring appropriate executive management/leadership stays abreast of issues.
Duties
Essential Duties of the Position
- Travel coordination in compliance with JTR/GSA publication when applicable.
- Making reservations: Booking flights, hotels, rental cars, and other travel arrangements
- Identify and understanding employees needs and preferences.
- Routinely researching to ensure we are paying fair prices for travel and equipment.
- Available after hours to assist employees on travel.
- Adjusting and handling changes that may arise before or during a trip, such as canceled flights.
- Maintain the Corporate travel accounts.
- Corporate Rewards Programs, etc…
- Assist personnel on their expense report as needed.
- Coordinate with employee on required documents, such as passports and visas, and complying with entry/exit requirements.
- Willingness to work in a highly competitive collaborative atmosphere within in a team
- All other projects/duties as assigned
Required Knowledge And Skills
- Must possess strong customer service skills.
- Must possess excellent written and oral communication and analytical skills.
- Attention to detail.
- Must possess ability to work independently with ongoing changes in priority.
Associate’s degree or 2 or more years of administrative level experience in a related field. Must have skills in problem solving and analysis. Must be customer/client focused and be able to manage projects in a timely manner. Proficient in Microsoft Office products. Must be able to obtain a security clearance of secret eligibility.
- This job description is not designed to cover or contain a comprehensive listing of activities. Duties or responsibilities that are required of the employee may adjust frequently to ensure flexibility with changing environment.
This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or disability.