Optimum Healthcare IT is seeking a ***temporary*** Travel Coordinator to join our rapidly growing healthcare IT consulting practice. As a Travel Coordinator, you’ll play a critical role supporting our Go-Live electronic medical records implementation team. A typical day may include you booking travel for large groups, matching travel expenses with our travel policies to process expense reports, and providing status updates on the Go-Live progress to the Implementation Manager. This role will support and collaborate with the Project Manager, HCIT Delivery Manager, and Activation Coordinator to ensure travel readiness for Go-Live projects. This role will primarily be remote with some travel at times (very limited, if any). We are seeking someone with 1+ years’ experience in corporate travel bookings.

What you will do:

• Be responsible for the timely coordination, management, and tracking of travel arrangements and accommodations in accordance with the approved budget for each project.
• Creates itineraries for the team’s travel and communicates travel plans to each consultant, ensuring that air, hotel, and transportation arrangements are tracked and entered into the project file.
• Tracks hotel, rental car and dining expenses and ensure that they are in accordance with the company’s travel policies for expense reimbursement.
• Provides administrative support the Project Manager and the HCIT Delivery Manager, to ensure travel readiness for Go-Live projects. May also need to travel for large Go-Live projects to assist the project manager with the distribution of supplies, documents and information.
• Supports managers with routine, day-to-day timekeeping inquires.
• Attendance tracking: coordinate with managers to ensure employees are on the correct schedule patterns.

What we are seeking:

• 1+ years of experience with corporate travel coordination
• Demonstrated ability to work collaboratively and professionally under pressure and tight deadlines (overtime will be required during Go-Live weeks)
• Proven experience working with Microsoft products (Intermediate Excel needed)
• Solid technical and analytical skills
• Exceptional organizational and problem-solving skills with a passion for details and accuracy when handling a large volume of documentation
• Bachelor’s Degree strongly preferred

About Us:

Optimum Healthcare IT is a Best in KLAS healthcare IT staffing and consulting services firm based in Jacksonville Beach, Florida. Working with healthcare providers, payers, software, and life sciences organizations, Optimum provides professional staffing and consulting services that support our client’s needs through the continuum of care. Optimum’s comprehensive service offerings include EHR, Technical, Security, ServiceNow®, ERP, and our talent and skill development program, Optimum CareerPath.