Corporate Travel Coordinator

Corporate Travel Coordinator

Insight Global
Full-timeCorporate AgentFoster City, CA

Position: Corporate Travel Coordinator

Location: Foster City, CA

Duration: 6-month contract, possible extensions

Role Description:

Travel:

  • Understand, communicate, and execute corporate travel policy for all travel reservations.
  • Assist Executive Assistants and employees with travel reservations on an as-needed basis.
  • Ensure that the travel reservations made in Company’s travel booking tool are reasonable and within corporate policy.
  • Manage and maintain employee access to Company’s travel booking tool.
  • Manage employee travel perks (club passes, status match, elite status, upgrades, employee requests for upgrades) according to Company policy.
  • Makes recommendations to the business related to improving travel policies and procedures.
  • Participate in new employee orientation related to the company’s Travel Policy.
  • Analyze travel spend for savings opportunities (negotiation with vendors is not expected, but participation in communications and meetings with vendors may be required).
  • Monitors the location of traveling employees at all times using available tools; including notifying travelers of restrictions, potential risks, or travel advisories issued for the cities/countries in which they are currently located or traveling to.
  • Transportation:
  • Manage company’s transportation and commuter benefits program, including shuttles, valet for parking, Caltrain and other public transportation options.
  • Work with internal stakeholders & vendors to adjust or modify shuttle schedules, valet needs etc. per Company needs.
  • Analyze transportation data for opportunities to improve services, lower spend etc.

Minimum Qualifications:

  • 8-10 years of experience in a similar role, serving as an admin for a corporate travel program.
  • Understanding of complex airline fare class structures.
  • Knowledge of airline upgrade processes, status tiers and elite benefits (specifically United Airlines, others would be a plus).
  • Understands rental car elite programs and booking policies.
  • Understands Hilton Honors, Marriott Bonvoy, and IHG brands/elite programs.
  • Advanced capabilities in Microsoft Excel for data analysis purposes.
  • Communicates effectively and clearly.
  • Able to work under pressure on multiple simultaneous tasks in a fast-paced environment.
  • Collaborative and assertive, capable of working cross-functionally within the company.
Posted June 01, 2025