Job Description
MUST BE BILINGUAL. (Fluent Spanish)
Job Summary
The Travel Coordinator is responsible for all Communication Division related travel coordination, airfare, hotels and vehicle rentals. The main responsibility of the Travel Coordinator is to coordinate and execute travel plans and arrangements. The Travel Coordinator interacts with customers (employees) and provides advice and insights about travel and help travelers in selecting the best travel options.
Job Duties And Responsibilities
- Coordinate travel arrangements including airfare, hotel, and vehicle accommodations
- Maintain a balance between company policy and customer benefit in decision making. Handles issues in the best interest of both customer (employee) and company.
- Ensure that travelers are “eligible” to drive company vehicles or rental vehicles
- Code travel for job costing ensuring accurate and timely expense reporting.
- Coordinating with co-employees and Managers to provide the travelers with the correct travel-related information, advising them on the best travel plans based on their needs and requirements.
- Reserving tickets in airlines or other mode of transportation that best suits the traveler’s requirements.
- Planning for accommodations and transportation for their travel schedule.
- Maintaining all travel related records and documents.
- Other responsibilities as assigned
Min
USD $23.00/Yr.
Max
USD $25.00/Yr.
Qualifications
Physical and Mental Requirements:
- Regular attendance is mandatory
- Must be self-motivated, positive in approach, professional and help to create, develop and implement process improvement(s).
- Must promote the Company culture and mission to all employees, vendors, clients and business partners.
- Detail-oriented with strong communication skills (both verbal and oral) as well as excellent writing skills.
- Excellent organizational, management and negotiation skills.
- Willingness to work out of ordinary work-related hours as necessary.
- Must have proven mid skill level to interpret project documents, including but not limited to, spreadsheets and billing documents.
Education, Certification, License, And Skill Requirements
- Must possess at least a High School diploma or GED equivalency.
- Must have some experience in customer interface, such as liaison between the customer and the Company.
- Must possess a minimum of two (2) years working experience in a travel related position i.e. travel agency, corporate travel, airline reservationist, or concierge.
- Must be proficient with Microsoft Office (Word & Excel).
- Must be able to effectively operate office equipment and computing devices commonly used in the industry.
- Must meet Company minimum driving standards.
Must be able to manage multiple tasks/projects simultaneously
Minimum Years Of Experience
0-2
License Required
No
Minimum Education
High School
Overview
IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2023 fiscal year ending September 30, 2023, IES produced over $2.3 billion in revenue and employed over 8,400 employees at over 129 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.
EEO Statement
PLEASE NO AGENCY CALLS.
NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.
EEO & Affirmative Action
The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government.
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Disability Accommodation
IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance.
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