Position Overview And Primary Duties And Responsibilities (essential Functions)

The Travel Coordinator (TC) is responsible for all aspects of travel for the Alutiiq IMAP Employees. This includes travel tickets, visas passports and other travel documents. The TC must be able to work in a fast-paced environment, multi-tasking to meet deadlines for the contract.

Role and Responsibilities

Create Traveler Profiles for all program employees

Work with Corporate TMC in order to secure travel arrangements per contract regulations

Assist with interpretation of the Federal Travel Regulations

Obtain, store, and provide archived travel itineraries upon request.

Assist employees in obtaining passports for foreign travel

Assist employees in obtaining visas for foreign travel

Send and receive travel documents for program employees

Coordinate with foreign site locations to provide travel details for small maintenance teams

Advise employees on special or adverse conditions as they relate to individual travel plans

Monitor flight delays at airports globally

Monitor any security/life safety concerns for program personnel traveling abroad

Deliverables may include

New and renewed passports

Visas

Travel tickets

Credit card reconciliation for travel tickets

Required Qualifications And Experience

Highschool diploma or higher education

1+ years’ experience in travel coordination

High level of proficiency with Microsoft Office Suite

Excellent oral and written communication skills

Strong willingness to learn new technology

Great organizational skills

Ability to self-manage

Secret Clearance

Preferred Skills And Experience

1+ years’ experience with overseas travel coordination

Travel Agent Certificate