Travel Coordinator
Alutiiq, LLC
Position Overview And Primary Duties And Responsibilities (essential Functions)
The Travel Coordinator (TC) is responsible for all aspects of travel for the Alutiiq IMAP Employees. This includes travel tickets, visas passports and other travel documents. The TC must be able to work in a fast-paced environment, multi-tasking to meet deadlines for the contract.
Role and Responsibilities
Create Traveler Profiles for all program employees
Work with Corporate TMC in order to secure travel arrangements per contract regulations
Assist with interpretation of the Federal Travel Regulations
Obtain, store, and provide archived travel itineraries upon request.
Assist employees in obtaining passports for foreign travel
Assist employees in obtaining visas for foreign travel
Send and receive travel documents for program employees
Coordinate with foreign site locations to provide travel details for small maintenance teams
Advise employees on special or adverse conditions as they relate to individual travel plans
Monitor flight delays at airports globally
Monitor any security/life safety concerns for program personnel traveling abroad
Deliverables may include
New and renewed passports
Visas
Travel tickets
Credit card reconciliation for travel tickets
Required Qualifications And Experience
Highschool diploma or higher education
1+ years’ experience in travel coordination
High level of proficiency with Microsoft Office Suite
Excellent oral and written communication skills
Strong willingness to learn new technology
Great organizational skills
Ability to self-manage
Secret Clearance
Preferred Skills And Experience
1+ years’ experience with overseas travel coordination
Travel Agent Certificate